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Senior Records Officer (Technical):

ccri

Sr. Records Officer (Technical)

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Posting Details

Position Information
Position Title Sr. Records Officer (Technical)
Department Enrollment Services Office
Position Category Staff – NonClassified
Job Summary With an understanding of records/registrar office policies and procedures, provide technical support for the activities of Office of the Registrar and Office of Enrollment Services as directed.
Duties and Responsibilities • Serve as the technical coordinator for the DegreeWorks degree audit system, including, maintaining, & updating program/curriculum requirements using the DegreeWorks “Scribe” programming language.
• Test new upgrades to DegreeWorks as new versions become available to the college.
• Respond to user needs relating to information flow and inquires on DegreeWorks entries. Plus, identify training needs and prepare training manuals related to DegreeWorks.
• Serve as the technical coordinator for the CollegeNet 25Live Event Scheduling System, LeepFrog CourseLeaf Section Scheduler software, and emerging records related software.
• Assist the Director with any issues and upgrades related to Banner Student Information System.
• Serve as part of the Records Department team on projects related to degree completion and graduation. Work with IT to manage and coordinate completion of degree audits for student planning to graduate each semester.
• Coordinate and implement various projects as assigned by the Director of Records.
• Coordinate the reporting of enrollment and graduation data to the National Student Clearinghouse.
• Serve as a liaison with admissions, advising & counseling, academic departments and other offices on issues related to the records department.
• Identify, research, and recommend enhancements to office procedures and policies and implement as approved.
• Assist in coordinating records activities with the functions, policies and procedures of other administrative offices, academic departments, the Marketing and Communications Department, committees and personnel.
• Represent the records department on various committees, as assigned by the director.
• Manage data using various reporting tools, pivot tables, etc. as requested by the director.
• May work some evening/non-standard hours.
• Supervise, train and evaluate student staff as needed.
• Demonstrate a commitment to the philosophy and mission of a comprehensive community college.
• Work collaboratively with others and provide quality customer service in a diverse and inclusive environment.
• Other related duties as assigned.
Minimum Qualifications • Bachelor’s degree preferred OR Associates degree plus ten years of successful work experience in records and enrollment services at a college/university required.
• Knowledge of student information systems required – Ellucian Banner ERP – enterprise resource planning software and DegreeWorks degree evaluation software required.
• Demonstrated ability to represent the College positively and effectively with prospective students, faculty, staff, alumni, media, and the public.
• Demonstrated ability to write and speak effectively.
Preferred Qualifications • Bachelor’s degree preferred
• Advanced knowledge of various software; such as Excel, ARGOS reporting tool, and SQL programming helpful.
• Knowledge of 25Live event scheduling software preferred.
Reports To Director of Records
Campus Location Initially located at the Warwick Campus
Work Schedule Calendar
Shift, Days, and Additional Work Schedule Information Non-Standard; 35 hours per week; Normally Monday-Friday; Evening and weekend work required as assigned
Full-time/Part-time Full-Time
Permanent/Limited Position Permanent
Benefits Yes
Name of Bargaining Unit Union CCRIPSA
Pay Grade PSA 11
Salary Range Range begins at $44,780
Additional Salary Information Hiring salary commensurate with education and experience
Civil Service List position No
Licenses, Tools and Equipment Various office equipment which may include computers, typewriters, telephones, copy and fax machines, calculators, etc.

Must have access to and use of own transportation.
Environmental Conditions This position is not substantially exposed to adverse environmental conditions.
Desired Start Date asap
Position End Date (if temporary or grant)
Posting Detail Information
Number of Vacancies 1
Application Open Date 08/22/2018
Application Close Date (includes the grace period) 09/12/2018
Open Until Filled No
Comments CCRI Mission:
The Community College of Rhode Island is the state’s only public comprehensive associate degree-granting institution. We provide affordable open access to higher education at locations throughout the state. Our primary mission is to offer recent high school graduates and returning adults the opportunity to acquire the knowledge and skills necessary for intellectual, professional and personal growth through an array of academic, career and lifelong learning programs. We meet the wide-ranging educational needs of our diverse student population, building on our rich tradition of excellence in teaching and our dedication to all students with the ability and motivation to succeed. We set high academic standards necessary for transfer and career success, champion diversity, respond to community needs, and contribute to our state’s economic development and the region’s workforce.
Special Instructions to Applicants The closing date to apply for this position is 9/12/18. This date includes a five-day grace period. Application materials will not be accepted after 11:59pm EST on 9/12/18.

To apply for this position:
• Complete CCRI’s online application, and attach a cover letter and resume by the closing date.
• You do not need to complete the ‘Education History’ or ‘Employment History’ sections within the application if you are attaching a resume that includes the same information.
• Please include contact information of three references within the application.
• Finalists will be required to provide official college transcripts.

If you need assistance with the online application process, please contact Human Resources at 401-825-2311. TTY: 401-825-2313.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have: a) a bachelor’s degree, or b) an associates degree plus ten years of successful work experience in records and enrollment services at a college/university?
    • Yes
    • No
  2. * Please list your degree(s) earned:(Open Ended Question)
  3. * Do you have advanced knowledge of various software; such as Excel, ARGOS reporting tool, and SQL programming?
    • Yes
    • No
  4. * Do you have knowledge of Ellucian Banner ERP – enterprise resource planning software, and DegreeWorks degree evaluation software?
    • Yes
    • No
  5. * Do you have knowledge of 25Live event scheduling software?
    • Yes
    • No
  6. * To improve CCRI’s advertising strategy, please let us know where you FIRST learned of this job opportunity? Please be specific when using web site or publication names (example: LinkedIn, HigherEdjobs, Chronicle, personal referral, etc.). Thank you.(Open Ended Question)

Applicant Documents

Required Documents

  1. Cover Letter/Letter of Application
  2. Resume

Optional Documents

  1. Other Document

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